How to make an abstract?

The abstract must be done in English.

 I. Registration Process

You can register by submitting your abstract by filling out the form listed above.

The submission deadline is the 14th of April, 23:59.

You will receive an e-mail informing you if your abstract is accepted or rejected.

If your abstract is accepted, you will have to send your poster/oral presentation. Details regarding this process will be contained in the e-mail confirming your acceptance.

ATTENTION

You must always write your name and the names of your Co-Authors and Coordinators using diacritics. CSMBS is not responsible for the wrong spelling of names if they were provided without diacritics. 

II. Scientific activity

Domains of activity:

1.Basic Medical Sciences – includes subjects from preclinical domains (for example, studies on cell cultures)

2.Clinical/Surgical  – includes surgical cases, studies on human subjects related to any surgical specialty etc.

3.Biological and Life Sciences

4.Clinical Dental Sciences

You can submit your paper in one of the following categories:

-Oral Presentation

-Poster presentation.

Types of papers:

-Original Research – can be presented either as a POSTER or an ORAL PRESENTATION (including Case Report – can only be presented as a POSTER)

-Review, Meta-Analysis – can be presented either as a POSTER or an ORAL PRESENTATION

III. Paper Submission

Each participant may submit a maximum of one paper as the First Author for our competition (whether for Oral or Poster Presentation). We reserve the right to move your paper to a different category from the one it was originally submitted to.

Each paper can include:

-1 First Author

-1-3 Co-Authors

-At least 1 Coordinator

As a Co-Author, you can be involved in a maximum of four papers. Co-Authors must be students or early-career professionals, while any senior medical team member, including residents, who supervised your work, must be listed as a Coordinator—not a Co-Author.

IMPORTANT:

CSMBS does not accept papers that have been presented at other scientific events.

IV. Abstract Structure

When submitting your paper, you must choose between an ORAL PRESENTATION or a POSTER PRESENTATION.

IMPORTANT:

The abstract must be written in English.

Oral Presentation Abstract Structure:

-Introduction – Background information and clear objectives

-Materials and Methods

-Results

-Discussions

-Conclusions

-3-5 Keywords

Poster Abstract Structure:

-Case Report:

-Introduction

-Case Report

-Discussions

-Conclusions

-3-5 Keywords

Review/Meta-analysis/Original Research:

-Introduction – Background and objectives

-Materials and Methods

-Results

-Discussions

-Conclusions

-3-5 Keywords

Important:

The word limit is 400 words for Oral Presentation abstracts and 350 words for Poster abstracts. Exceeding this word limit will result in deductions and may lead to rejection.

Title, author names, subheadings (e.g., Introduction), and keywords do not count toward the word limit.

Abstracts should not include references (but references are required for the full presentation).

Avoid including the names of hospitals, cities, or locations to maintain anonymity during the review process.

Abstract Formatting Guidelines:

Use Times New Roman, font size 12, with 1.15 line spacing and left alignment.

List authors and coordinators on separate lines in the order: Name Surname.

Affiliation numbers should appear as exponents after each name, with affiliations in italic. Example below.

For medical students, include only the faculty and university; for faculty members, include the discipline, department, faculty, and university. If a Coordinator also works in a medical facility, both affiliations should be listed.

Do not include academic titles (e.g., MD or Prof. Dr.) in author names.

Use the subheadings (Introduction, Materials and Methods, etc.) followed by the relevant content on the next line.

Titles and subheadings should be bold, but not in all caps.

Keywords should appear on the same line as the subheading, separated by commas, and start with a capital letter.

 V. Paper Validation Process

Once your paper is submitted, it will undergo a Scientific Commission Review by university professors. You will receive an email with one of the following outcomes:

-Accepted by the Scientific Commission: Your paper is validated and will move to the next stage.

-Rejected by the Scientific Commission: Your paper will not proceed. The email will include the reasons for rejection.

-Requires Revision: If your submission needs adjustments, you will be contacted by our team with the required changes. You must make these revisions within 72 hours or risk disqualification.

If your paper is accepted for presentation, the Scientific Department will notify you by email. If you need further information, please contact the Scientific Department at asmbsv@gmail.com

 VI. Presentation Rules

The presentation of the paper can be done in either English or Romanian.

Oral Presentation:

-Your presentation must be in .ppt format. Other formats will not be accepted. Submit the file using the method indicated in your acceptance email.

-You have 7 minutes for the presentation, followed by 2 minutes for questions from the jury. Points will be deducted for exceeding the time limit: 1 point for every 30 seconds over the time limit.

-Suggested slide structure (number of slides is approximate):

-Title Slide: Title, Author(s), Coordinator(s), Affiliations, CSMBS Mention

-Introduction (1-2 slides)

-Intermediate slides (up to 10 slides):

-Materials and Methods

-Results

-Discussions

-Conclusions (1-2 slides)

-References (1 slide)

Poster Presentation:

-Your poster must be in A1 format (594 x 841 mm, portrait orientation), submitted as a .jpg file using the method in your acceptance email.

-The poster must be printed and brought to the event in the specified dimensions. Leave the poster at the desk during check-in.

-You will have 5 minutes to present, followed by 2 minutes for questions. Exceeding the time limit will result in point deductions as outlined for Oral Presentations.

Poster Structure:

-Case Report:

-Title, Authors, Affiliations, CSMBS Mention

-Introduction

-Case Report

-Discussions

-Conclusions

-References (can include a QR code)

Review/Meta-analysis/Original Research:

-Title, Authors, Affiliations, CSMBS Mention

-Introduction

-Materials and Methods

-Results

-Discussions

-Conclusions

-References (can include a QR code)

Important: We do not impose any additional formatting rules for the poster.

VII. Publication

Your abstract will be published in the Abstract Book, available on our website after the congress.

IMPORTANT:

We may make minor formatting changes to your abstract for publication purposes, including adjustments to font type, size, spacing, or English grammar, but the content will remain unchanged.

VIII. Contact

For any questions regarding your data or the submission process, do not hesitate to contact us at asmbs@usv.ro